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CCPA Notice at Collection for California Employees and Applicants

Cask NX collects and uses your personal information, including sensitive personal information, for human resources, employment, benefits administration, health and safety, and business-related purposes and to be in legal compliance/the business purposes listed in the chart below. We are committed to properly handling the personal information collected or processed in connection with your employment relationship with us.

We will not sell the personal information, including any sensitive personal information, we collect about our employees or applicants for employment or share it with third parties for cross-context behavioral advertising.

We may collect the personal information and sensitive personal information categories listed in the table below. The table also lists, for each category, our expected retention period and collection and use purposes, and whether we sell the information or share it with third parties for cross-context behavioral advertising.

Personal Information Category Retention Period Business Purpose Sold or Shared
Identifiers, such as your full name, contact information, gender, date of birth, signature, Social Security number, driver's license or state identification numbers, and similar information for your dependents and beneficiaries. Non-Hired Applicants:

Maximum of 4 Years

Hired Applicants:

Termination + 3 Years
  • Recruit and process employment applications, including verifying eligibility for employment and conducting background and related checks
  • Conduct employee onboarding
  • Maintain and administer payroll and employee benefit plans, including enrollment and claims handling
  • Maintain personnel records and complying with record retention requirements
  • Provide employees with human resources management services and employee data maintenance and support services
  • Communicate with employees and their emergency contacts and plan beneficiaries
  • Comply with applicable state and federal labor, employment, tax benefits, workers' compensation, disability, equal employment opportunity, workplace safety, and related laws
  • Prevent unauthorized access to or use of the Company property, including information systems, electronic devices, network, and data
  • Ensure employee productivity and adherence to Company policies
  • Conduct internal audits and investigate complaints, grievances, and suspected violations of Firm policy
  • Respond to law enforcement requests and as required by applicable law or court order
  • Exercise or defend the legal rights of the Company and its employees, affiliates, customers, contractors, and agents
 No
California Customer Records employment and personal information, such as your name, signature, Social Security number, physical characteristics or description, photograph, address, telephone number, passport number, driver’s license or state identification card number, insurance policy number, education, current employment, employment history, membership in professional organizations, licenses and certifications, bank account number, credit card number, debit card number, or any other financial, medical or health insurance information. Non-Hired Applicants:

Maximum of 4 years

Hired Applicants:

Termination + 3 Years
  • Recruit and process employment applications, including verifying eligibility for employment and conducting background and related checks
  • Conduct employee onboarding
  • Maintain and administer payroll and employee benefit plans, including enrollment and claims handling
  • Maintain personnel records and complying with record retention requirements
  • Provide employees with human resources management services and employee data maintenance and support services
  • Communicate with employees and their emergency contacts and plan beneficiaries
  • Comply with applicable state and federal labor, employment, tax benefits, workers' compensation, disability, equal employment opportunity, workplace safety, and related laws
  • Prevent unauthorized access to or use of the Company property, including information systems, electronic devices, network, and data
  • Ensure employee productivity and adherence to Company policies
  • Conduct internal audits and investigate complaints, grievances, and suspected violations of Firm policy
  • Respond to law enforcement requests and as required by applicable law or court order
  • Exercise or defend the legal rights of the Company and its employees, affiliates, customers, contractors, and agents
 No
Protected classification characteristics under California or federal law, such as age (40 years or older), race, color, ancestry, national origin, citizenship, religion or creed, marital status, medical condition, physical or mental disability, sex (including gender, gender identity, gender expression, pregnancy or childbirth and related medical conditions), sexual orientation, reproductive health decision-making, military and veteran status, or genetic information (including familial genetic information). Maximum of 4 Years
  • Comply with federal and state equal employment opportunity laws
  • Design, implement, and promote the Company's diversity and inclusion programs
  • Perform workforce analytics, data analytics, and benchmarking
  • Conduct internal audits, grievances, and suspected violations of Company policy
  • Exercise or defend the legal rights of the Company and its employees, affiliates, customers, contractors, and agents
 No
Internet or other similar network activity information related to stored documents and emails. Non-Hired Applicants:

N/A

Hired Applicants:

Permanent
  • Ensure compliance with Company information systems policies and procedures.
  • Comply with applicable state and federal laws
  • Prevent unauthorized access to, use, or disclosure or removal of the Company's property, records, data, and information
  • Exercise or defend the legal rights of the Company and its employees, affiliates, customers, contractors, and agents
 No
Professional or employment-related information, such as employment application information (work history, academic and professional qualifications, educational records, references, and interview notes, background check, drug testing results, work authorization, performance and disciplinary records, salary, bonus, commission, and other similar compensation data, benefit plan enrollment, participation, and claims information, leave of absence information including religious, military and family obligations, health data concerning employee and their family members. Non-Hired Applicants:

Maximum of 4 years

Hired Applicants:

Termination + 3 Years
  • Recruit and process employment applications, including verifying eligibility for employment, background checks, and onboarding
  • Design and administer employee benefit plans and programs, including for leaves of absence
  • Maintain personnel records and comply with record retention requirements
  • Communicate with employees and their emergency contacts and plan beneficiaries
  • Comply with applicable state and federal labor, employment, tax, benefits, workers' compensation, disability, equal employment opportunity, workplace safety, and related laws
  • Prevent unauthorized access to or use of the Company's property, including its information systems, electronic devices, network, and data
  • Ensure employee productivity and adherence to the Company policies
  • Conduct internal audits and investigate complaints, grievances, and suspected violations of the Company policy
  • Evaluate and provide useful feedback about job performance, facilitate better working relationships, and for employee professional development
  • Exercise or defend the legal rights of the Company and its employees, affiliates, customers, contractors, and agents
 No
Inferences drawn from other personal information to create a profile or summary, for example, an individual's preferences, abilities, aptitudes, and characteristics. Maximum of 4 Years
  • Engage in human capital analytics, including to identify correlations about individuals and job success, analyze data to improve retention and productivity, and analyze employee preferences to inform human resources policies and procedures
  • Conduct applicant reference checks to assist in hiring decisions
 No

If you have any questions about this Notice or need to access this Notice in an alternative format due to having a disability, please contact [email protected] and (858) 634-6200.

Effective Date: 6/1/2023

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